Process Coordinator (COO Office) at Digital Orix

Digital marketing agency · Jaipur

About the role

Digital Orix is a Jaipur-based full-service digital marketing agency. We offer web development, SEO, paid advertising, social media marketing, content and copywriting, landing page design and funnel automation to businesses across India and globally. As our Process Coordinator in the COO Office, you will be the right hand of the COO, keeping meetings, tasks and team communication running smoothly so that projects get delivered on time. Freshers are welcome, and this is a great place to learn how a growing agency is run.

Key responsibilities

Schedule and manage the COO's meetings, appointments and internal discussions
Record tasks assigned by the COO, track their progress and follow up with the concerned team members
Coordinate with different departments to ensure smooth communication and timely task completion
Prepare meeting minutes, document key decisions and maintain action points
Monitor pending, ongoing and completed tasks and share regular updates with the COO
Remind team members about deadlines, priorities and pending assignments
Prepare daily task updates and reports on operational activities
Maintain trackers, records and documentation to keep workflows smooth
Assist the COO in routine management activities and coordination between teams
Communicate important updates and instructions clearly to the relevant team members

What success looks like

The COO's calendar is well organised, with meetings and appointments scheduled without clashes
Every task assigned by the COO is recorded, tracked and followed up until it is closed
Meeting minutes and action points are documented and shared promptly after each discussion
The COO receives clear daily updates and reports on pending, ongoing and completed work

Must-have skills

MS Excel and Google Sheets
Google Calendar and calendar management
Meeting minutes preparation
Task tracking tools
MS Word

Good to have

Strong communication skills
Teamwork
Time management and multitasking
A proactive attitude, attention to detail and willingness to learn

Qualifications

Graduate in any stream
0-1 years of experience; freshers are welcome

Perks and benefits

Compensation of Rs 8,000 - Rs 15,000 per month
On-site role at our Jaipur office

We have 1 opening for this role at our office in Jaipur: 3rd Floor, Chase Tower, Plot-6, Gopalpura Bypass Rd, opp. Metro Pillar 31, Rajiv Vihar Colony, Nirman Nagar, Jaipur. If you are organised, dependable and eager to grow, we would love to hear from you.