Accountant - Ground Zero Events Pvt. Ltd.

About the role

Ground Zero Events Pvt. Ltd. is a Jaipur-based event management company that brings large-scale experiences to life - from production and fabrication to artist management and logistics. As our Accountant, you will be the financial backbone of every event we execute, keeping our books accurate, our vendors paid on time, and our clients invoiced correctly while giving management a clear, real-time view of the company's financial health.

Key responsibilities

Day-to-day accounting

Record daily sales, purchase, receipt, payment and journal entries in Tally and Zoho on the same day or the next working day
Update bank accounts and cash transactions daily and share the cash and bank position with management
Collect vendor bills and verify rates, quantities, GST amounts and approvals before processing any payment
Prepare client invoices, proforma invoices, quotations and debit or credit notes within 24 to 48 hours of receiving approved details
Track client advances received and pending balances, and follow up with client accounts teams to recover dues
Track vendor advances, balance payments and due dates, and process approved payments on time
Verify petty cash and site cash expenses, collect bills and vouchers from site teams, and ensure every expense is supported by a proper approval and documentation
Identify missing bills, incorrect invoices and duplicate entries, and flag them immediately to management
Maintain physical and digital accounting records in a well-organised, traceable filing system
Keep all company financial information strictly confidential with zero unauthorised sharing

Event-specific responsibilities

Before each event - maintain a copy of the approved event budget, prepare vendor-wise advance requirements, verify that client advance has been received, release approved site cash, and check purchase orders and vendor quotations
During each event - record additional requirements and extra costs, get emergency expenses approved by an authorised person, take daily expense updates from the site team, and record client-requested additions separately for later billing
After each event - collect all bills within 48 to 72 hours of event closure, compare budgeted cost against actual cost, complete vendor reconciliation, prepare the client's final invoice including any extra billing, and submit the event-wise profit and loss report within five working days

Weekly responsibilities

Prepare and update client outstanding and vendor payable reports every week
Complete bank reconciliation weekly and ensure it is finalised by the 5th of each month
Prepare a seven-day cash-flow requirement report and share collection and payment priority updates with management
Coordinate accounts reconciliation with Production, Operations and Purchase teams
Share a list of pending bills and missing vouchers

Monthly responsibilities

Prepare monthly Profit and Loss statement, Balance Sheet data and cash-flow updates by the 7th of each month
Prepare client receivable and vendor payable ageing reports
Submit event-wise profitability reports and budget-versus-actual expense comparisons
Reconcile bank, cash, client and vendor ledgers
Prepare GST working data and submit it to the CA or GST consultant before compliance deadlines
Maintain TDS deduction and payment records
Prepare payroll inputs including salary, incentives, reimbursements and attendance data
Coordinate PF, ESIC and Professional Tax compliance data as applicable
Maintain records of fixed assets and company-owned equipment purchases
Participate in the monthly accounts review meeting with management

Key reports to maintain

Daily Cash and Bank Position
Client Outstanding Report and Vendor Payable Report
Event-Wise Expense Sheet and Profitability Report
Advance Given and Settlement Report, and Petty Cash Report
GST and TDS Working Sheet
Monthly Profit and Loss Report and Cash-Flow Forecast
Pending Bills and Missing Documents Report
Employee Reimbursement Report

Must-have skills

Tally - proficient in daily bookkeeping, ledger management and report generation
Zoho Books or Zoho accounting modules
GST - preparation of GST working data, reconciliation and timely submission to consultant
TDS - tracking deductions and maintaining payment records
Bookkeeping - accurate, same-day recording of all financial transactions with zero duplication
Strong follow-up skills for client payment collection and vendor reconciliation
Attention to detail in bill verification, ledger matching and document management

Qualifications

Bachelor's degree in Commerce, Accounting or a related field
2 to 5 years of hands-on accounting experience, preferably in an event management, production or project-based company

We have 1 opening for this role at our office in 706, Balaji Tower, Tonk Road, Jaipur. This is a full-time, on-site position offering Rs 25,000 - Rs 35,000 per month, depending on experience.