Event Manager - Ground Zero Events Pvt Ltd

About the role

Ground Zero Events Pvt Ltd is a dynamic event management company delivering high-quality experiences across corporate events, conferences, exhibitions, brand activations, and more. We are looking for a Dedicated Event Manager who can take complete ownership of event planning, on-ground execution, client coordination, and team management - from the first brief to the final handover.

Key responsibilities

Understand client requirements in depth and convert them into a complete event execution plan
Plan and coordinate all event elements including venue, production, branding, manpower, logistics, technical requirements, and vendor partners
Prepare detailed event timelines, checklists, task allocations, and execution schedules
Manage and coordinate vendors across fabrication, sound, lights, LED, branding, transport, artists, and all other event partners
Supervise event setup, production progress, venue readiness, and final quality checks before go-live
Allocate responsibilities clearly to the event team, freelancers, promoters, volunteers, and support staff
Manage complete on-ground event execution and ensure smooth flow as per the event schedule
Coordinate registration, guest movement, backstage operations, stage management, technical teams, F&B, speakers, artists, and VIP movement wherever required
Handle last-minute changes, operational issues, and event-day crisis situations swiftly and efficiently
Maintain professional communication and service standards with all clients and vendors throughout the event lifecycle
Monitor event expenses, track additional requirements, material usage, and operational costs in real time
Ensure proper handling, accounting, and return of company, vendor, and rental material after each event
Supervise dismantling operations and ensure proper venue handover on completion
Collect client feedback post-event and prepare structured post-event reports
Conduct internal post-event reviews and document operational learnings and improvement areas

Must-have skills

Strong verbal and written communication in both English and Hindi
Excellent team coordination and collaborative working approach
Sharp time management and ability to handle multiple responsibilities simultaneously
Proficiency in MS Excel for planning, scheduling, and expense tracking
Strong problem-solving ability and quick decision-making under pressure
High attention to detail across all stages of event planning and execution
Comfortable with flexible working hours, late-night events, travel, and multi-city assignments as required

Good to have

Demonstrated ability to lead and motivate large, diverse event teams

Qualifications

5 to 8 years of hands-on experience in event management, with a strong background in corporate events, conferences, exhibitions, brand activations, B2B events, and production coordination